Barrier Communication: These are known as barrier in
communication. Some of them are as following;
1) Lack Of Planning: Planning is soul of communication too often people start writing or
speaking without planning. If a message is not planned communication would
hardly bring the desired result.
2) Language Problem: When we choice the words, we indicate that we are members of a
particular group. Our language and vocabulary may impasse its own barriers in
our message.
3) Information Overload: Too much information is very bad becomes in this case
important message are buried. People faring information overload sometimes tend
to ignore some the messages.
4) Inefficient Communication: Produces worthless messages wastes time and resources think
twice before sending a message.
5) Complex Messages: When we send a message, we communicate both as individual and as a
representative of an organization. So, we must adjust our own ideas and style
so that they use acceptable to series.
6) Our message can be distorted, we can
choose a medium keeping in view the receives and in nature of message.
7) People are likely to lose the focus
when the information is difficult to understand.
8) Differing Back Grown: When our receiver’s life experience differs heavily from ours
communication becomes more difficult. Age, education, gender, cultural,
backgrounds, temperament and religion etc. make understanding difficult.
9) Physical Distraction: Communication barrier are often physical. Noise can completely block an
effective message. A receiver may also be distracted by an uncomfortable chair
and poor lighting. The receiver’s health
may also be a barrier.
Principles Of Effective
Communication:
Compose effective oral or written message we must apply certain communication
principles. They are as follow;
1) Clarity: Clarity
means communicating the exact message on the first reading clarity makes the
reader’s job easy. A clear message is easy to understand. It saves time and
effort. Use short easy and familiar words keep pronoun references clear. Avoid
old words and phrases.
2) Concessioner:
Concessioner is saying in the fewest possible words without sacrificing the
other “e” qualities. Be brief include only relevant material. Avoid needless
repetition.
3) Completeness:
Our communication is complete when at contains all the fact the reader needs.
Complete message bring the desired results, include only relevant material.
4) Consideration:
Consideration means preparing a message with the receiver in mind. Try to put
yourself in his place. The sender is aware of the receiver’s desires, problems,
emotions and reaction. This is called “you attitude”.
5) Correctness:
Everything in the letter should be correct. The information, grammar spellings,
punctuation and capitalization should be correct.
6) Courtesy:
Where courtesy reigns everyone gains.
7) Concreteness:
Concreteness means choosing words that show definitely what you mean provide
solid figures.
Kinds Of Communication: There are three kinds of
communication.
1)
Oral Communication
2)
Written Communication
3)
Non Verbal Communication
ORAL COMMUNICATION: Oral communication means sending a
message through spoken words. Gradually, it becomes more complex.
FORMS OF ORAL COMMUNICATION
1)
Formal Meetings
2)
Dealing With Clients
3)
Interview
4)
Instructing Subordinates
5)
A Private Discussion
6)
Telephone Caller
Way To Make Oral Communication
Successful: Oral
communication can be made successful by using the following ways.
1) Plan What To Say: Oral communication should be planned carefully. Determine the purpose
prepare supporting notes, choose the language that is suitable to the
situation.
2) Think Of The Receiver: It is vital to know who you will speak to think of their
position, education, knowledge, experience and mental level. It will help you a
lot in communicating successfully.
3) Know The Situation: There may be different situations for speaking such as interview,
briefing and inquiry. But at the sometime consider the matter from the other
person’s point of view.
ADVANTAGES OF ORAL COMMUNICATION
1)
It Is Provides Immediate Feedback.
2)
It Is Easy To Convey And Understand.
3)
It May Be Relatively Decaled.
4)
It Can Be Changed According To The
Situation.
5)
It Does Not Need Stationary.
WRITTEN COMMUNICATION: Written communication means sending a
message through written words.
FORMS OF WRITTEN COMMUNICATION
1)
Letter
2)
Minutes
3)
Notice
4)
Advertisement
5)
Press Release
6)
Invitation
WAY TO MAKE WRITTEN COMMUNICATION
SUCCESSFUL: Written
communication can be made successful by using the following ways.
1) Know The Purpose: Give attention to the purpose of the message. It means why you are
sending the message. It may be congratulation, a good news message and a bad
news message.
2) Know The Receiver: It is vital to know who will read the manage think of their position,
education, knowledge, experience and mental level.
3) An in correct message not only causes
confusion but also leaves a bad impression. The information, grammar, spelling,
punctuation and capitalization should be
correct.
4) A wrong decision about the channel
may have bad results. The choice of channel depends on cost, confidentiality,
security distance and the receiver.
ADVANTAGES OF WRITTEN COMMUNICATION
1)
It is well planned.
2)
It has a permanent record.
3)
It is relatively low in cast.
4)
It may be sent to various persons at
one time.
Personal Data: Including personal dates information
is entirely optional under this section omit any information that might be
considered negatively personal data include healthy hobbies.
References: Employers today often ask for a list
of a references. Often the phrase references available on request is the last
statement at the end of a resume. Keep the following points in mind;
1) Avoid including relatives as
reference.
2) Choose individuals such as former
work supervisors, teachers and collagenous.
3) Be sure you have the permission of
the individual where more you use as a reference.
Listening: Listening is an important
communication skill. Mast of our time is spent in listening.
Purpose Of Listening: Listening has following purpose.
·
To Get Information: Listening is a tool to get
information. A child learns how to speak through listening. Lectures in a clan
simplify a textbook. Briefings give information about a thing. Almost every day
we lean a new thing through listening.